Our Facilities

Pollard Conference Center is temporarily closed due to renovations.

The Pollard Technology Conference Center offers 10,000 square feet of flexible space. It includes a 300-seat auditorium, three meeting rooms, a multimedia training room, spacious lobby, outdoor courtyard, and serving kitchen.

View photo and video gallery of the facility

Our facility meets all requirements under the Americans with Disabilities Act (accessible doors, restrooms, parking, etc.).

Should your event require interpreters and/or other accommodations, you will need to provide those resources.

Parking is free.
Professional Staff
Our facility coordinators offer you the support to make your meeting or special event a success. They work with you to schedule the space that you need, set up the rooms and technology, and are on hand to support you during the event.

They can also handle last-minute copying or faxing needs.

Technology Services
The Pollard Technology Conference Center helps you conduct the most successful meeting possible through the use of state-of-the-art technology, including:
- High-speed wireless internet
- Computer networking
- Plasma screens
- iPad and LCD touch-panel control system
- Wireless, handheld and lapel, microphones
- Blu-ray, DVD and CD playback cable television
- Integrated conference phone system can support up to 25 callers.
- Crestron™ audio/visual routing
- VGA, HDMI, and audio inputs
Catering
A serving kitchen provides easy access for an approved network of local caterers to meet your food and beverage needs. See the Pollard Technology Conference Center Approved List of Caterers for caterer descriptions and contact information.

Caterers, please review our catering information if you would like to become an approved caterer.

Rates

Rental Rates

Room	Half-Day Rate	Full-Day Rate
Auditorium	$500	$800
Dogwood or Iris Room	$150	$200
Dogwood and Iris Room combined	$250	$400
Mockingbird Room (videoconferencing)*	$100	$150
Lobby Area Only	$400	$750
Entire Facility	$1000	$1500
Multimedia Training Room	$150	$200

*Video Teleconferencing: $100 Access Fee, and $75 per hour

A 15% Service Charge will be assessed on all multi-day meetings/events or on those events that require significant audiovisual support.

A 20% Service Charge will be assessed on all events that require the use of catering.

Rates are subject to change without notice.

Discounted rates are applied on a case-by-case basis. If you think you may be eligible for a reduced rate, please fill out a Reduced Rate Application.

Scheduling

Hours

Half-day rental: less than five (5) hours
Full-day rental: five to nine (5 to 9) hours

If you exceed the event hours outlined in your signed rental agreement, you will be charged $100 for each additional hour you remain in our facility.

Any event exceeding nine (9) hours may cause the renter to pay for the next half-day or whole-day increment. Please note that this also includes setup and cleanup time.

How to Schedule

To schedule your meeting or special event, contact our facility coordinators at 865-POL-LARD (865-765-5273) or fill out the online event request form.

The facility coordinators will provide you with information on availability and rental prices. They can also offer suggestions on the best use of our space to meet your needs.

Sample business and personal use contracts are available in PDF format for you to review.

Room Details

View capacity charts, photos, and descriptions of the technology services and amenities available for each room.

Master Floor Plan and Room Capacities Chart

Room	Dimensions	Avg Sq Ft	Theater	Classroom	U-shaped	Reception	Banquet
Auditorium	50x62	3100	295†	NA	NA	NA	NA
Breakout Rooms
Dogwood	24 x 32	768	60	36	21	65	24
Iris	24 x 33	792	60	36	21	65	24
Combined	24 x 65	1560	120	72	NA	140	48
Mockingbird	33 x 18	594	40	20	18	50	24
Multimedia Training Room	30 x 35	1050	NA	40	NA	NA	NA
Reception Areas
Lobby	49 x 57	2793	NA	NA	NA	150	100
Outdoor Courtyard	NA	NA	NA	NA	NA	50	NA

†Includes room for four wheelchairs

floor plan

Dimensions Avg Sq Ft Theater

50 x 62

3100

295†

Includes room for four wheelchairs
Features upholstered seats and attached writing surfaces

Technology services
- 12 x 9 rear-projection screen providing optimal viewing in any lighting and featuring Sanyo™ projector
- Multiple wireless microphones on stage support single presenter or panel presentations
- Main A/V control room equipment supports playback from Blu-ray/DVD and CD.
- Crestron™ audio/visual routing enables activities in the auditorium to be broadcast throughout the building
- JBL™ speaker systems deliver premium stereo sound for multimedia presentations and are also optimized for speech
- iPad and LCD touch-panel control system
- Integrated conference phone system can support up to 25 callers.
- Podium mounted PC and VGA/HDMI laptop connections
- Two ceiling mounted and one podium mounted confidence monitors.
The Dogwood and Iris Rooms can be used individually or can be combined as one larger meeting space.

The Mockingbird Room offers videoconferencing capabilities.

Room Dimensions Avg Sq Ft Theater Classroom U-shaped Reception Banquet

Dogwood 24 x 32 768 60 36 21 65 24

Iris 24 x 33 792 60 36 21 65 24

Combined 24 x 65 1560 120 72 NA 140 48

Technology services
- Ceiling-mounted Sanyo™ projectors and motorized drop-down projection screens
- White dry-erase boards
- Wireless microphones and JBL™ speaker systems
- Two Convenient VGA, HDMI, and audio inputs in each room
- Blu-ray/DVD equipment available
- LCD touch-panel controls
- Tackable wall surfaces with poster trays for displays and presentations
- Integrated conference phone system can support up to 25 callers
- Crestron™ audio/visual routing
Dimensions Avg Sq Ft Theater Classroom U-shaped Reception Banquet

33 x 18 594 40 20 18 50 24

Technology services
- Videoconferencing Integrated conference phone system can support up to 25 callers
- Ceiling-mounted Sanyo™ projectors and motorized drop-down projection screens
- White dry-erase boards
- Wireless microphones and JBL™ speaker systems
- Two convenient VGA, HDMI, and audio inputs in each room computer and A/V inputs
- Blu-ray/DVD equipment available
- LCD touch-panel controls
- Tackable wall surfaces with poster trays for displays and presentations
- Crestron™ audio/visual routing
Dimensions Avg Sq Ft Classroom

30 x 35 ft

1050

40

Technology services
- Training classroom located in an adjacent building accessible by an environmentally controlled walkway
- Dual, ceiling-mounted Sanyo™ projectors and motorized drop-down projection screens
- White dry-erase board
- Tackable wall surfaces with poster trays for displays and presentations
- Computer and A/V inputs and stereo speaker system
- DVD/VCR equipment
- Workstations are laptop-compatible for specialized training sessions
- 13 computers, including the instructor’s
Dimensions Avg Sq Ft Reception Banquet

50 x 62

2980

150
100

Features
- Can be used independently or as an extension of the auditorium
- Space can be divided using glass doors to accommodate a registration area
- Additional exhibit space is available along the connector walkway
Technology services
- Dual, 42-inch Panasonic™ plasma screens, 16 x 9 format
- Convenient refreshment bar for serving beverages and hors d’oeuvres
- Multiple wireless Microphones, can be combined with the auditorium or work independently
- Convenient VGA, HDMI, and audio inputs
- LCD touch-panel control system
- Built in stereo system with CD/MP3 player and auxiliary input.
- Crestron™ audio/visual routing
An open courtyard features a multi-tiered deck and patio seating. It makes the perfect setting for breaks between meetings or lunching outdoors.

The area is accessible from the Dogwood Room as well as the lobby.

An outdoor speaker system allows for audio input from the lobby or auditorium.