Our Facilities
The Pollard Technology Conference Center offers 10,000 square feet of flexible space. It includes a 300-seat auditorium, three meeting rooms, a multimedia training room, spacious lobby, outdoor courtyard, and serving kitchen.
A photo and video gallery of the facility is available!
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Our facility meets all requirements under the Americans with Disabilities Act (accessible doors, restrooms, parking, etc.)
Should your event require interpreters and/or other accommodations, you will need to provide those resources.
Parking is free.
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Professional Staff
Our facility coordinators offer you the support to make your meeting or special event a success. They work with you to schedule the space that you need, set up the rooms and technology, and are on hand to support you during the event.They can also handle last-minute copying or faxing needs.
Technology Services
The Pollard Technology Conference Center helps you conduct the most successful meeting possible through the use of state-of-the-art technology, including:- High-speed Wireless Internet
- Computer Networking
- Plasma Screens
- iPad and LCD Touch-Panel Control System
- Wireless, handheld and lapel, Microphones
- Blu-ray, DVD and CD playback Cable Television
- Integrated conference phone system can support up to 25 callers.
- Crestron™ Audio/Visual Routing
- VGA, HDMI, and audio inputs
Catering
A serving kitchen provides easy access for an approved network of local caterers to meet your food and beverage needs. See the Pollard Technology Conference Center Approved List of Caterers for caterer descriptions and contact information.Caterers, please review our catering information if you would like to become an approved caterer.
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Rental Rates
Room 1/2-day Rate Full-Day Rate Auditorium $500 $800 Dogwood or Iris Room $150 $200 Dogwood and Iris Room combined $250 $400 Mockingbird Room (videoconferencing)* $100 $150 Lobby Area Only $400 $750 Entire Facility $1000 $1500 Multimedia Training Room $150 $200 *Video Teleconferencing: $100 Access Fee, and $75 per hour
A 15% Service Charge will be assessed on all multi-day meetings/events or on those events that require significant audiovisual support.
A 20% Service Charge will be assessed on all events that require the use of catering.
Rates are subject to change without notice.
Discounted rates are applied on a case-by-case basis. If you think you may be eligible for a reduced rate, please fill out a Reduced Rate Application.
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Scheduling
Hours
Half-day rental: less than five (5) hours
Whole-day rental: five to nine (5 to 9) hoursIf you exceed the event hours outlined in your signed rental agreement, you will be charged $100 for each additional hour you remain in our facility.
Any event exceeding nine (9) hours may cause the renter to pay for the next half-day or whole-day increment.
Please note that this also includes setup and cleanup time.How to Schedule
To schedule your meeting or special event, contact our facility coordinators at 865-POL-LARD (865-765-5273) or fill out the online event request form.
The facility coordinators will provide you with information on availability and rental prices. They can also offer suggestions on the best use of our space to meet your needs.
Sample business and personal use contracts are available in PDF format for you to review.
Room Details
View capacity charts, photos, and descriptions of the technology services and amenities available for each room.
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Room Dimensions Avg Sq Ft Theater Classroom U-shaped Reception Banquet Auditorium 50x62 3100 295† NA NA NA NA Breakout RoomsDogwood 24 x 32 768 60 36 21 65 24 Iris 24 x 33 792 60 36 21 65 24 Combined 24 x 65 1560 120 72 NA 140 48 Mockingbird 33 x 18 594 40 20 18 50 24 Multimedia Training Room 30 x 35 1050 NA 40 NA NA NA Reception AreasLobby 49 x 57 2793 NA NA NA 150 100 Outdoor Courtyard NA NA NA NA NA 50 NA †Includes room for four wheelchairs
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Dimensions Avg Sq Ft Theater 50 x 62
3100
295†
Includes room for four wheelchairs
Features upholstered seats and attached writing surfaces
Technology services
- 12 x 9 rear-projection screen providing optimal viewing in any lighting and featuring Sanyo™ projector
- Multiple wireless microphones on stage support single presenter or panel presentations
- Main A/V control room equipment supports playback from Blu-ray/DVD and CD.
- Crestron™ audio/visual routing enables activities in the auditorium to be broadcast throughout the building
- JBL™ speaker systems deliver premium stereo sound for multimedia presentations and are also optimized for speech
- iPad and LCD touch-panel control system
- Integrated conference phone system can support up to 25 callers.
- Podium mounted PC and VGA/HDMI laptop connections
- Two ceiling mounted and one podium mounted confidence monitors.
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The Dogwood and Iris Rooms can be used individually or can be combined as one larger meeting space.
The Mockingbird Room offers videoconferencing capabilities.
Room Dimensions Avg Sq Ft Theater Classroom U-shaped Reception Banquet Dogwood 24 x 32 768 60 36 21 65 24 Iris 24 x 33 792 60 36 21 65 24 Combined 24 x 65 1560 120 72 NA 140 48 Technology services
- Ceiling-mounted Sanyo™ projectors and motorized drop-down projection screens
- White dry-erase boards
- Wireless microphones and JBL™ speaker systems
- Two Convenient VGA, HDMI, and audio inputs in each room
- Blu-ray/DVD equipment available
- LCD touch-panel controls
- Tackable wall surfaces with poster trays for displays and presentations
- Integrated conference phone system can support up to 25 callers
- Crestron™ audio/visual routing
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Dimensions Avg Sq Ft Theater Classroom U-shaped Reception Banquet 33 x 18 594 40 20 18 50 24 Technology services
- Videoconferencing Integrated conference phone system can support up to 25 callers
- Ceiling-mounted Sanyo™ projectors and motorized drop-down projection screens
- White dry-erase boards
- Wireless microphones and JBL™ speaker systems
- Two convenient VGA, HDMI, and audio inputs in each room computer and A/V inputs
- Blu-ray/DVD equipment available
- LCD touch-panel controls
- Tackable wall surfaces with poster trays for displays and presentations
- Crestron™ audio/visual routing
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Dimensions Avg Sq Ft Classroom 30 x 35 ft
1050
40
Technology services
- Training classroom located in an adjacent building accessible by an environmentally controlled walkway
- Dual, ceiling-mounted Sanyo™ projectors and motorized drop-down projection screens
- White dry-erase board
- Tackable wall surfaces with poster trays for displays and presentations
- Computer and A/V inputs and stereo speaker system
- DVD/VCR equipment
- Workstations are laptop-compatible for specialized training sessions
- 13 computers, including the instructor’s
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Dimensions Avg Sq Ft Reception Banquet 50 x 62
2980
150
100 Features
- Can be used independently or as an extension of the auditorium
- Space can be divided using glass doors to accommodate a registration area
- Additional exhibit space is available along the connector walkway
Technology services
- Dual, 42-inch Panasonic™ plasma screens, 16 x 9 format
- Convenient refreshment bar for serving beverages and hors d’oeuvres
- Multiple wireless Microphones, can be combined with the auditorium or work independently
- Convenient VGA, HDMI, and audio inputs
- LCD touch-panel control system
- Built in stereo system with CD/MP3 player and auxiliary input.
- Crestron™ audio/visual routing
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An open courtyard features a multi-tiered deck and patio seating. It makes the perfect setting for breaks between meetings or lunching outdoors.
The area is accessible from the Dogwood Room as well as the lobby.
An outdoor speaker system allows for audio input from the lobby or auditorium.