Catering Information
The Pollard Center (PC) will maintain a list of caterers who are approved to prepare and deliver food for meetings and events. PC users are required to select caterers from this list in order to ensure that all health, safety, property, and insurance requirements are met.
Caterer’s Guidelines
Outlines our policies for approved caterers on serving alcohol and using the kitchen, setting up, and cleaning up.
Only approved caterers may provide catering services for events held at Pollard Center (PC). Complete an application to become an approved caterer or contact the PC event coordinator at 865-POLLARD (865-765-5273). There is no charge to become an approved caterer.
Alcohol Policies
- All Tennessee Alcoholic Beverage Control (ABC) requirements and procedures must be observed, and the caterer and its employees must possess any and all licenses appropriate to the particular event.
- All alcohol must be dispensed from a central location.
- Alcoholic beverages may not be served in any ORAU facilities during regular working hours, which are Monday through Friday, 8:00 a.m. - 4:30 p.m. The caterer agrees that nonalcoholic beverages and food will be served at any event where alcohol is served. The caterer must abide by Tennessee state laws regarding alcohol possession and consumption. The minimum drinking age in Tennessee is 21 years.
Kitchen Policies
- All PC carts, utensils, appliances, etc., are to be cleaned and returned to the kitchen at the close of the event.
- All kitchen surfaces are to be left clean, with the floor swept, at the close of the event.
- All raw food, bottles, etc. should be disposed of in a trash container and placed in the dumpster at the close of your event.
- No open flames, candles, fireworks, sparklers, or pressurized gases will be permitted in the facility at any time.
Set-up Times
Please notify our office during regular business hours when you have committed to an event with the following information:
- Date and name of event and number of people you will be catering.
- The expected time that you will need to gain entry into the facility.
- The expected duration of the event, from set-up through clean-up.
Cleaning
- Each caterer will be responsible for cleaning any PC equipment and facilities associated with the catering of an event.
- All caterers are required to remove their equipment and materials at the conclusion of the event. This includes, but is not limited to, tables, chairs, hot boxes, linens, etc. The PC will not be responsible for any property or equipment left after the conclusion of the event.
- Clients or caterers who do not return the facility/equipment in satisfactory condition will be subject to an additional cleaning charge. A cleaning deposit may also be required for future events.
Failure to abide by the PC guidelines may result in removal from the approved caterers list.
Approved Caterers and Bartenders
Lists approved caterers, their contact information, and descriptions of their services.
| Caterer | Phone | Description | Serves Alcohol |
|---|---|---|---|
| Brown Bag | 865-228-3283 | Buffet-Style meals and dessert. Holiday catering menu available. | no |
| Buddy's Bar-B-Q | 865-588-0051 | Barbecue and other menu items available. Buffet, served-plate meals, or boxed lunch. | no |
| Calhoun's | 865-685-0850 | Buffet-Style, served plate, or boxed lunches available. | yes |
| Chick-fil-A | 865-481-3638 | Boxed lunches and party trays available. | no |
| City Catering | 865-544-4199 | Buffet, sit-down, boxed lunch catering with on and off site preparation available. | yes |
| Classy Caterer | 865-544-4199 | Full-service, offers Buffet, Plated, or Stations as well as Boxed Lunches. Offers a full menu to include Breakfast, Lunch, Dinner, Reception (appetizers). | no |
| Dead End BBQ | 865-212-5655 | Barbecue, served-plate, and buffet-style meals. | no |
| Hamock's Cakes and Catering | 865-457-0024 | Wedding specials, buffet-style meals, or boxed lunches available. | no |
| Judy Dodd Catering | 865-482-3611 | Buffet-Style, served plate, or boxed lunches available. | no |
| Papa Johns | 865-483-3232 | Pizzas, sides, desserts, and sodas. | no |
| Rosa's Catering | 865-690-5757 | Buffet-style meals, picnics, served plate meals, or boxed lunches available. | yes |
| Rothchild Catering | 865-690-0103 | Box lunches, buffets, served meals, appetizers, snacks and desserts. | yes |
| Salsarita's | 865-272-3891 | Taco, Nacho, Fajita, and Salad Buffets. Taco and Burrito boxed lunches. | no |
| Super Chix | 865-512-9068 | Buffet-Style chicken, salads, and desserts, or boxed lunches. | no |
| Bartender | Phone | Description |
|---|---|---|
| The Pour Guys | 865-360-3733 | Qualified bartenders, fine-dining servers, and banquet servers |
| Single Barrel Events | 865-410-3700 | Mobile Bartending Service |
Application Form
To become an approved caterer, you must complete the form and provide a current and correct:
- Certificate of Insurance
- Health Permit
- Alcohol License (if applicable)
If you are interested in becoming an approved PC caterer and agree to abide by these requirements, please complete the Caterer Application Form (above), and send Health Permit, Alcohol License (if applicable), and a Certificate of Insurance to the following address:
Pollard Center
Oak Ridge Associated Universities
Event Coordinator
P.O. Box 117, MS-44
Oak Ridge, Tennessee 37831-0117
Upon receipt of these documents, your application will be reviewed. If approved, you will be notified and your company will be added to the approved caterers list.
The approval is valid for one year and is subject to renewal.